You did it! You've incorporated the "organic SEO" into your site architecture and you have published your website pages. Now, we're on to production. But first, explain the website worksheet.

The website worksheet

When we published your website architecture, your project manager shared a google doc with you. This is your "website worksheet" that serves as a checklist of all the pages on your site. This "tool" will help you and your team keep track of the status of all your pages. It also facilitates smoother communication between you and the Campus Suite migration team about particular pages. Perhaps you want to start delegating some tasks to some of your other team members to help out. This worksheet keeps everyone on the same page!

The worksheet not only provides a link allowing you to jump out to each page and review in your browser, but it provides a "Notes" column to specify issues or comments about a specific page. Your team can use it to make notes to each other such as, "where is this content?, missing an image, this page has a form, etc." There is even a "status" column to say what pages are complete, or need review. You are free to add your own columns to the sheet to serve a special purpose... for example, add a column called "Live Site URL" and paste the direct URL to that page so our migration team spends less time looking for it. The more you help us during this stage, the faster your project will progress! 

During the transition, you may share links to pages on your website, or maybe your have files bookmarked on your current site. It is important to check the Website Worksheet to see the correlation to the same files or pages on your new v3 website. There should be NO reference to links ending in .cfm. If you notice a '.cfm' extension at the end of any URL, that is probably a link to the old website and needs to be updated. Any links to .cfm will break when your new website goes live.

You'll want to be sure you set your notifications properly. To do this, see the graphic below. It shows how you can set things up so that you are notified any time a new comment is added to the website worksheet.

Once in the document, click "Comments" at the top-right, then "Notifications" and then select "All". That's it. You'll now be notified when comments are added to the document.

The Campus Suite production team will pull page content from your live website, drop it into the proper page on your staged website, and then add a comment to the "Notes" field saying "Ready for Review."

It's also possible that our team cannot find the content on your live website. In this case, we'll add "Cannot Locate." For such pages, it will be up to you to add the content... or, direct the migration team to where they can find it (using the special "Live Site URL" column mentioned above).

Adding comments and replies to the Campus Suite migration team

To add a new comment in the worksheet, place your cursor in the proper cell, then use the "Insert" menu at the top of the Google doc to "Add Comment" - Doing this emails our team, and when they reply, it emails you back.

To reply to a comment, simply select it, and Google provides a window for you to reply. Keeping all discourse within the Google document allows others to read through and catch up on a particular issue.

View a sample Website Worksheet