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Your organization most likely is constantly scheduling events at your campus. The Calendar modules allow you to alert your visitors to all of the happenings at your organization. The module will display events in a monthly list view which a visitor can easily navigate through by clicking on either the left or right facing arrows located in a menu located at the top of the calendar, which is shown below. They can also switch between the default monthly list view or a graphical calendar view by clicking on Switch to Graphical Calendar View / Switch to List View  If a visitor would like a printer-friendly version of the calendar ( the current month ) to print out. they can by clicking on Print. Finally, with just a click of a button,  a visitor can receive instructions on how to subscribe to a feed by clicking on Subscribe to the Calendar Feed



Please note that while in the List view visitors will only be able to view events that are not older than the current date. While the Graphical Calendar View will display all of the events in a month no matter if they have past or not. 


Click here to be taken to a tutorial that reviews the features of the Campus Suite master calendar, showing you the steps to customize it to the needs of your school.


Campus Suite Tip - If you use the calendar module to publish lunch menus or other items that do not have a set start and end time we recommend setting the event to ALL DAY so that neither of those will be displayed.




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Additionally, you can sync the calendar module with external calendars such as a Google Calendar. This allows you to continue entering events where you have been entering them and having them displayed in Campus Suite in either the Calendar module or one of the calendar widgets. To find out more information about syncing go to the following article, What is a Sync?




How do I add a new event in Campus Suite?

To add calendar events to Campus Suite, navigate to whichever department you would like to add the event to and do the following steps.


  1. Click the green +Create in the upper right-hand corner and select Event.
  2. Enter the information for the event, fields and their descriptions are listed below;
    • Title - Title of the event
    • Slug - This is auto-filled with the title of the event. It can be customized.
    • All Day - If the event is an all-day event check this. If checked an event will last twenty-four hours from the start time.  
    • Start Date - Select the beginning date and time of the event.
    • Start Date Display - Choose what you would like displayed for the start date. By default, it is the date.
      Please note that TBA, TBD, and Hidden are only supported by the Campus Suite calendar and not supported anywhere else. It is best to enter both the START and END TIME for events.
    • End Date- Select the ending date and time of the event.
    • End Date Display - Choose what you would like displayed for the end date. By default, it is the date.
      Please note that TBA, TBD, and Hidden are only supported by the Campus Suite calendar and not supported anywhere else. It is best to enter both the START and END TIME for events.
    • Tags (Optional) - Select a tag, if you are using a widget to display tagged events. See the Tags article for additional information.
    • Abstract (Optional)- Text that you would like to be shown in the list view of the widget. If nothing is entered, a portion of the text entered into the description will be displayed.
    • Description - Description of the event. This can include images and links.
    • Location - Location of the event.
    • Location Link  - URL to a location's website or a map.
  3. After you've filled out the necessary information, make sure to click the Save --> Publish options just as you would when you're editing pages.


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  • How do I find a list of events associated with a department?
    To see a list of events associated with a department in Campus Suite, navigate to the department that they are kept in and click on Calendar in the module list.

  • What does the vertical color bar to the left of an event's title mean?
    On the left side of the event's title you will see a vertical bar, normally this will be grey but it can also be green which means that it is live (viewable by visitors to the site).

  • What is the status of an event?
    You can find the status of an event by looking to the left of the event's title, there you will find if it is LIVE, if there is a DRAFT of the event, if it is SCHEDULED to be made live and finally if it LOCKED, meaning someone else is working on it.
    • How can I find out what department is sharing an event?
      If an event is marked as SHARED you can quickly find out what department is sharing it by looking under its title for Owned by.

  • How do I set an event so it is published at a later date/time? 
    You can easily set a later publication date/time when saving an event by choosing Publish Content and setting the date/time you would like it to be made live. Please note, this will not override any dates/times that are set for items such as alerts or articles, they will still be made live on the times set for those items.

  • How do I revert to an older version of an event?
    To revert to a previous version of an event in Campus Suite, click on the three vertical dots located to the right of the event's title and select View Live History from the menu. On the following screen select the version you would like to revert to by clicking on the arrow to the right of the version and finally Back to Event List to return to view the list view of the current department.

    Please note that this option will not be available if the event has never been made live before.

  • How do I find a list of Past drafts for an event?
    To view a list of past drafts for an event, click on the three vertical dots located to the right of the event's title and select View Past Drafts from the menu. For more information on the Drafts Menu please visit the article 'What are Drafts?' To return to the calendar list view of the current department click on Back to Calendar List.

    • How do I clone a draft?
      If for some reason you find that you need to clone a draft, for example when it has been rejected or closed, click on the three vertical dots located to the right of the event's title and select View Past Drafts from the menu. On the following screen click on the three vertical dots located to the right of the correct draft and select Clone Content from the menu, then Save --> Save as New Draft.

  • How do I edit an event in Campus Suite?
    To edit an event in Campus Suite, navigate to the department that it is kept in, click on Calendar in the module list and then the Pencil icon to the right of the alert's title.

  • How do I duplicate an event?
    To duplicate an event,  navigate to the department that it is stored in, click on Calendar in the module list, then click on the three vertical dots located to the right of the event's title and select Clone Content from the menu. Enter the Title of the duplicate event and click on the spinning arrow icon to the right of Slug to refresh the slug and then Save --> Save as New Draft or Submit for Publication.

  • How do I move an event to another container (department)?
    To duplicate an event,  navigate to the department that it is stored in, click on Calendar in the module list, then click on the three vertical dots located to the right of the event's title and select Move To... from the menu. Finally, select the container (department) you would like for it to be moved to.

  • How do I share or stop sharing a post with multiple departments?
    To share a post between multiple departments, navigate to the department that it is kept in, click on Calendar in the module list then click on the vertical of three dots located to the right of the event's title and select Share from the menu. Finally, select the container (department) you would like for it to be shared with and then Share at the bottom of the window.

    To stop sharing an event, navigate to the department that it is kept in, click on Calendar in the module list and click on the three vertical dots located to the right of the event's tile and select Share from the menu  Finally select the container (department) that you would like to stop sharing the post with and then Share at the bottom of the window.

  • How do I delete an event?
    To delete an alert, navigate to the department that it is stored in, click on Calendar in the module list, then click on the three vertical dots located to the right of the event's title and select Delete from the menu. Please remember once an event is deleted it cannot be recovered.





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