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The pages on your site are meant to hold more static content, yet there are many newsworthy happenings on campus that should probably be posted to the site. The News module allows users to create and post news releases that can be pulled dynamically and placed onto any page in Campus Suite.




How do I add a new News article in Campus Suite?

To add a new News article to Campus Suite, navigate to whichever department you would like to add the article to and do the following steps.

  1. Click the green +Create in the upper right-hand corner and select Article

  2. Enter the information for the event, fields and their descriptions are listed below;

    • Title - Enter the title of the article

    • Slug - This is auto-filled with the article's title, It can be customized.

    • External Link 

    • Timestamp - Enter the date and time that you want the article to be made live.

    • Image - Select the image to go with the article. This image will be displayed in the thumbnail.

    • Alt Text - Enter Alt text. We recommend entering ALT text for ADA compliance.

    • Caption - Text that you would like to be displayed under the photo, if one is selected. 

    • Tags (Optional) - Select a tag, if you are using a widget to display tagged people. See the Tags article for additional information.

    • Abstract (Optional)- Text that you would like to be shown in the list view of the widget. If nothing is entered, a portion of the text entered into the biography will be displayed.

    • Content - Content of the article. This can include images and links.

  3. After you've filled out the necessary information, make sure to click the Save --> Publish options just as you would when you're editing pages.





  • How do I find a list of articles associated with a department?
    To see a list of articles associated with a department in Campus Suite, navigate to the department that they are kept in and click on News in the module list.

  • What does the vertical color bar to the left of an article's title mean?
    On the left side of the article's title you will see a vertical bar, normally this will be grey but it can also be green which means that it is live (viewable by visitors to the site).

  • What is the status of an article?
    You can find the status of an article by looking to the left of the article's title, there you will find if it is LIVE, if there is a DRAFT of the article, if it is SCHEDULED to be made live, if it is SHARED and finally if it is LOCKED, meaning someone else is working on it.
    • How can I find out what department is sharing an article?
      If an article is marked as SHARED you can quickly find out what department is sharing it by looking under its title for Owned by.

  • How do I set an article so it is published at a later date/time?
    You can easily set a later publication date/time when saving an article by choosing Publish Content and setting the date/time you would like it to be made live. Please note, this will not override any dates/times that are set for items such as alerts or articles, they will still be made live on the times set for those items.

  • How do I revert to an older version of an article?
    To revert to a previous version of an article in Campus Suite, click on the vertical of three dots located to the right of the article's title and select View Live History from the menu. On the following screen select the version you would like to revert to by clicking on the arrow to the right of the version and finally Back to Article List to return to view the article view of the current department.

    Please note that this option will not be available if the article has never been made live before.

  • How do I find a list of Past drafts of an article?
    To view a list of past drafts for an article, click on the vertical of three dots located to the right of the article's title and select View Past Drafts from the menu. For more information on the Drafts Menu please visit the article 'What are Drafts?' To return to the article view of the current department click on Back to Article List.

    • How do I clone a draft?
      If for some reason you find that you need to clone a draft, for example when it has been rejected or closed, click on the three vertical dots located to the right of the article's title and select View Past Drafts from the menu. On the following screen click on the three vertical dots located to the right of the correct draft and select Clone Content from the menu, then Save --> Save as New Draft.

  • How do I edit an article in Campus Suite?
    To edit an article in Campus Suite, navigate to the department that it is kept in, click on News in the module list and then the Pencil icon to the right of the article's title.

  • How do I duplicate an article?
    To duplicate an article, navigate to the department that it is stored in, click on News in the module list, then click on the vertical of three dots located to the right of the article's title and select Clone Content from the menu. Enter the Title of the duplicate article and click on the spinning arrow icon to the right of Slug to refresh the slug and then Save --> Save as New Draft or Submit for Publication.

  • How do I move an article to another container (department)?
    To move an article, navigate to the department that it is stored in, click on News in the module list, then click on the vertical of three dots located to the right of the article's title and select Move To... from the menu. Finally, select the container (department) you would like for it to be moved to.

  • How do I share or stop sharing an article between multiple containers (departments)?
    To share an article between multiple departments, navigate to the department that it is kept in, click on News in the module list then click on the vertical of three dots located to the right of the article's title and select Share from the menu. Finally, select the container (department) you would like for it to be shared with and then Share at the bottom of the window.

    To stop sharing an article, navigate to the department that it is kept in, click on News in the module list and click on the three vertical dots located to the right of the article's tile and select Share from the menu  Finally select the container (department) that you would like to stop sharing the post with and then Share at the bottom of the window.

  • How do I delete an article?
    To delete an article,  navigate to the department that it is stored in, click on News in the module list, then click on the vertical of three dots located to the right of the article's title and select Delete from the menu. Please remember once an article is deleted it cannot be recovered.




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